A compound manager or owners committee runs finance, maintenance, security, facilities, residents and decisions all at once. When these scatter across notebooks and chat messages, dues slip, maintenance runs late, and an owner asking "where did our money go?" gets no answer. This guide gathers the free compound-management sheets and says what each solves and the order to start in. The templates and their pages are in Arabic.
Where to start
- Units, residents and vehicles: the list of units, owners and residents. The other sheets use the unit code.
- Maintenance dues collection: who paid, who is late and by how much.
- Maintenance requests and complaints: every report with its priority, owner and days open.
These three show what the compound is owed, owes and is complained about; add the rest as you need them.
Finance
Maintenance and assets
- Assets and preventive maintenance: elevators, generators, pumps and fire systems, with the next service date and what is overdue.
- Service contracts and suppliers: contract end dates so none renews unnoticed.
Daily operations
- Gate and security: visitors, permits and guard shifts.
- Facilities booking: club, pool and hall with fees and clash detection.
Property and rentals
If the association or owners rent out units, use rental portfolio and rent collection.
Governance and transparency
- Meetings and decisions and the monthly transparency report the manager sends owners.
Using the online versions
Each sheet opens on a worked example on its own page, so try it before downloading Excel; your data stays in your browser. All of them are gathered on the compound page and the full list.
When sheets are not enough
When each manager needs a login with permissions, residents should get notifications on their phones, or you want links to the gate and meters, sheets become a burden. Softwiro can build a custom system for your compound at competitive prices, starting from the sheets you already use.
FAQ
Where do I start? Units, then dues, then maintenance requests.
Are the sheets linked? Each is its own file using the same unit code, so you copy the list between them.
Do they cover a large compound? Hundreds of units; beyond that a custom system helps.